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How to effectively manage and solve project constraints

Communication and project data are not always made available to everyone. It can lead to misunderstandings, work interruptions, construction disputes, and even death.

All project communication and your schedule can be moved to the cloud

All project information can be moved to a shared cloud location. It ensures that everyone has access to the same data. Everyone has a clear view of what is happening at the site. With instant information, site visitors can immediately take action if a problem arises and fix it before it escalates.

Use a construction-specific tool

To communicate with their team on the ground, many project managers rely heavily on WhatsApp, Excel, and Messenger. While these tools can communicate simple messages, they are not ideal for complex projects with multiple stakeholders. This type of fragmented communication can lead to unnecessary admin and waste of time. Worst part? The worst part? The right people receive late updates about errors and constraints, leading to delays and destruction.

It is where a tool specifically designed for construction team communication comes into an Interior fit-out company in London. Imagine sharing updates in real time with all your project stakeholders using a tool that allows you to connect them around the same live version. Everyone can easily communicate with each other and share important information by having the same device. It will allow them to make faster decisions, avoid potential problems and deal with issues before they become threats to project delivery. You can now have a proactive team instead of a reactive one.

Concentrate on preparation

Project managers often lose focus when it comes to the preparation of construction projects. Except for bad weather, there is still much to be done.

It is important to remember that preparation doesn’t end at the start of a construction project. Preparation and calculation around changes in delivery, orders, and designs, as well as workforce availability, help to avoid potential problems and issues that may arise on-site.

Problems can arise when relevant parties fail to plan together. These same problems can also occur when work is not done promptly, resulting in mistakes or last-minute work.

Standardize as much as possible

Collaboration between workers and stakeholders is also essential. It is crucial to ensure that project information is uniformly shared among all employees. The fundamental approach is to move your project schedule into the cloud. It will allow you to collect all essential tasks in one place.

Imagine how you filed your documents ten years ago. They would be printed out every day and kept in a filing cabinet. You would, at best, convert them into PDFs and then email them to the relevant stakeholders. You had to redo any document that was affected by resource, design or supply chain changes. Then you had to resend it. Digital technology has revolutionized the way we document and communicate information. Why are you stuck doing the same thing with your planning?

All your team members have instant access to the most recent changes. It is possible by basing team communication around a central, live plan. Your team will know when they should be on site. There’s no need to wait for them to finish their tasks. They can now reorganize their to-do lists to make it easier and focus on another job, saving time.

Connect your schedules

Subcontractors, site managers, procurement team members, and project managers cannot see the many changes in their projects and the potential problems and impacts they can cause. They keep all vital information in different formats and tools (Excel, MS Projects, Primavera P6, Power projects, PDFs) and whiteboards, among others. They send them via various communication channels (emails, SMS, WhatsApp messages, and phone calls) and have difficulty seeing the whole picture.

It would be much easier for each team to share their schedules in real-time. It would be much better than receiving outdated emails and disconnected programs. So, you would need a digital tool to facilitate all communication about planning in a collaborative environment, similar to how you share your drawings via Dropbox, Google Drive, or One Drive. You would be able to:

  • Facilitate communication between your subcontractors and teams
  • Transparency and visibility in planning
  • Complete alignment between the on-site team and the off-site team
  • All critical milestones and development goals can be achieved without missing anything
  • Quickly identify the tasks you should focus on to complete other value-adding tasks

Easily resolve project constraints

A centralized tool that connects all your subcontractors and teams around project planning is the key to solving project constraints. A centralized, live plan gives you and your team timely information that allows you to collaborate, coordinate schedules, resolve conflict, avoid mistakes, and make informed decisions. It will enable you to deliver your projects efficiently and save everyone time and money.

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